Administrative Assistant

(US/EMEA Timezone) | Remote Role

Midshifts is seeking an Administrative Assistant to provide reliable administrative and operational support to a growing U.S.-based client. Working alongside business leaders and cross-functional teams, you’ll help keep day-to-day operations organized by managing schedules, maintaining documentation, coordinating communications, and ensuring administrative processes run efficiently. This is a remote-first opportunity for a highly organized professional who enjoys supporting teams behind the scenes and keeping everything on track.

What Your Days Will Look Like

Administrative Coordination: Manage calendars, schedule meetings, organize appointments, and assist with day-to-day administrative tasks.

Document Management: Prepare reports, maintain digital filing systems, organize company records, and ensure documents remain accurate and accessible.

Email & Communication Support: Monitor shared inboxes, respond to routine inquiries, coordinate internal communications, and draft professional correspondence.

Data Entry & Record Keeping: Accurately update spreadsheets, CRM systems, databases, and internal records while maintaining confidentiality.

Meeting & Project Support: Assist with preparing meeting agendas, taking meeting notes, tracking action items, and following up on project deadlines.

General Office Administration: Support executives and departments with research, travel coordination, purchasing requests, and other operational tasks as needed.

Who Will Thrive

The Organized Professional: You have 2–4 years of experience in an administrative, office support, or business operations role.

The Detail-Oriented Individual: You enjoy creating structure, staying organized, and ensuring nothing slips through the cracks.

The Efficient Multitasker: You’re comfortable managing multiple responsibilities while maintaining accuracy and meeting deadlines.

The Professional Communicator: You possess excellent written and verbal English communication skills and are confident interacting with internal teams and external stakeholders.

Technical & Shift Requirements

Schedule: Full-time availability aligned with U.S. business hours (Midshift/Overlap).

Work Environment: A quiet, professional, distraction-free remote workspace.

Hardware: A reliable computer capable of handling multiple productivity applications simultaneously.

Connectivity: Fast, stable internet with a dependable backup connection.

Skillset: Strong proficiency in Google Workspace or Microsoft Office Suite, including Word, Excel, Google Sheets, Google Docs, Outlook, and familiarity with collaboration tools such as Slack, Zoom, Microsoft Teams, or similar platforms.

Compensation & Why Midshifts?

Competitive Pay: Monthly salary paid in USD.

Meaningful Work: Support growing U.S. businesses by helping maintain efficient operations and contributing to the success of dynamic teams.

Professional Development: Gain valuable international experience while expanding your administrative and organizational skillset.

Stability: Since 2019, Midshifts has been dedicated to helping global talent build meaningful, long-term careers with Western businesses.

Managed Support: We don’t just connect you with a role—we provide a managed experience that includes professional advocacy, timely payments, ongoing support, and opportunities for long-term career growth.